How To Write Proof Of Income Letter For Apartments?


The Perfect Proof of Income Letter

Finding a new apartment is stressful. Competing with other tenants, weeding out unsuitable units, hiring a moving company... there isn't much about apartment hunting that isn't dripping with emotional toil. The only thing more stressful? Going through all that trouble only to be denied by your landlord because you don't have a proof of income letter.

With all the competition between apartment hunters, writing a good proof of income letter can you give you the edge. All landlords require verification of income when you apply. While most are satisfied with paystubs, bringing this information with you can make you the ideal candidate. Writing a proof of income letter can seem daunting if you don't know where to start. If you remember these easy tips, you won't have a problem.

Contact Information

It's best to start your letter with your contact information. This should include your name and the name, number, and address of the employer. If you are self-employed, include the name of your business as well as the relevant contact information. Put this information at the top of the page and separate it from the line break.

Statement of Purpose

After your contact information, insert a short blurb explaining the purpose of the letter. This usually is only a few words. Most common, it can be as simple as "Re: Income Verification." This will tell the reader why they need to keep reading.

Introduce Yourself

Now, take a moment to introduce yourself. Give your name and reason for writing. This will typically sound something like, "My name is John Doe, and I am writing today to provide proof of my income for my apartment application." Make sure to keep it concise and specific. Property management companies receive dozens of these letters a day. Any lollygagging will get your proof of income letter tossed in the garbage.

Tell About Your Income

Now, take some time to outline your main income stream. How much money do you make? How do you make that money? How long have you been making this money? It's very important that you do not exaggerate any of this information. The recipient of your proof of income letter will be cross-referencing this information with your employer and your bank. Any discrepancies will reflect poorly on you.

Mention Additional Income

If you have any sources of income, put to that information here. This can include part-time jobs, government benefits, pension, or any other regular income outside of employment. Include how often and how long you expect to receive this income.

Total Income

After outlining your primary and secondary sources of income, add all of your income streams together. Tell how you expect your income to change in the coming years. 

Conclude your letter

Tell the reader that you have enclosed relevant documentation verifying your income. These can be tax returns, pay stubs, or bank statements. Thank them for their time and conclude the letter. Leave space for your signature. To add legitimacy, ask your employer to attach a statement verifying the information. This will make your letter stand out from the crowd.

About us

Do you need a payment verification that's fast and easy? Use our time-saving online paystubs generator right away!

Frequently Asked Questions

A landlord may reject your application if they believe your income is insufficient or unstable, or if you fail to provide the necessary documentation. To increase your chances of approval, ensure your proof of income letter is accurate, complete, and well-presented.

It is best to have your proof of income letter written and signed by your employer, as they can verify your employment and income. However, if you are self-employed or have an informal employment arrangement, you can create one yourself, but be prepared to provide additional documentation to support your claims.

Yes, you can include information about all your sources of income in the letter to give a complete picture of your financial situation. Be prepared to provide additional documentation for each income source, if required.

You can submit your proof of income letter along with your rental application or upon request during the application process. Be sure to provide clear and legible copies of your letter and any supporting documents.

Ideally, your proof of income letter should be recent, usually within the last 30-60 days. This ensures that the information is current and accurately reflects your financial situation.

If you need to provide additional proof of income, consider including recent pay stubs, bank statements, tax returns, or invoices and receipts for self-employed individuals.

If you are a student or unemployed, you can provide a co-signer's proof of income letter. A co-signer is someone who agrees to be responsible for your rent payments if you cannot make them. Alternatively, you can provide proof of savings, financial aid, or scholarships that cover the cost of rent.

A typical proof of income letter includes your full name, job title, company name, your employer's contact information, your hire date, your current salary or hourly wage, the number of hours you work per week, and a statement from your employer confirming your employment.

A proof of income letter is a document that verifies your income and employment status. It is often required by landlords or property managers to ensure that prospective tenants can afford the rent for an apartment.

Landlords and property managers need to verify that you have a stable and sufficient income to cover rent and other expenses. A proof of income letter helps them assess your financial stability and reduces the risk of missed or late rent payments.
Create Your Paystub in 2 minutes

Try our instant paystub generation tool. Flip through our templates page
to chose your best match and receive your stub instantly.

Go ahead and create your own stub now!
How To Write Proof Of Income Letter For Apartments?
James Wilson

After graduating from McCombs School of Business in Texas, James joined ThePayStubs as a CPA to make sure the numbers we provide our clients are correct. Read More

Related Articles
money back guarantee
100% Security
Satisfaction Guaranteed
Gold stars

Great Service

First time creating a stub. Customer support was AMAZING. I had a few self-induced issues and customer support was there from start to end.

Brandon Wilson

Brett Hello! Don't hesitate to reach out if you have any questions. I'm just a message away!

We respond immediately

Welcome to our chat support! Glad to have you. Please fill out the form for personalized assistance, and we'll be with you right away.
Start the chat