Instant Online Pay Stub Generator

A simple way to make check stubs online. Generate, print and use. It’s that simple!

paystubs Banner
money back guarantee
100% Security
Satisfaction Guaranteed
Gold stars

Great Service

First time creating a stub. Customer support was AMAZING. I had a few self-induced issues and customer support was there from start to end.

Brandon Wilson

What is a pay stub?

Simply put, a pay stub is a paper we keep after cashing our payroll checks. Not only does a pay stub serve as proof of income, it also helps you keep track of salary information, taxes paid, overtime pay and more.

How Does Our Check Stub Maker Work?

how to create a pay stub step 1

1. Enter Information such as company name, your work schedule and salary details

how to create a pay stub step 2

2. Choose your preferred theme and preview your pay stub.

how to create a pay stub step 3

3. Download and print your stub instantly

Why choose our Paystub Generator?

Our pay stub generator, unlike any other online paystub maker, is hassle free and takes less than 2 minutes to complete. Providing information such as the company name and your salary information is all it takes to use our pay stub calculator software.


Through our paycheck stub calculator, you will be able to efficiently keep track of your finances, secure bank loans, obtain credit cards and use the stub as proof of income and a strong work reference.

Useful Information

What is an Employee Pay Stub?

At the end of every month, your human resource department dedicates some time to calculate each employee's salary, wages, and deductions. Most businesses create pay stub forms manually and that takes hours. Are some of your employees fairly new and just finished their onboarding? Let's answer some of the basic yet pressing questions first before getting to the complicated terms and business solutions.

A Pay stub is a document generally given by an employer that outlines a specific pay period and details the employee's earnings statement, employer contributions, and other payroll information. Here, we are referring to the net pay, not the gross pay that is, the amount the employee takes home in a given pay period.

An employee paystub is also referred to as a pay stub, payslip, earnings statement, or paycheck stub. Creating paycheck stub forms for your business can now be streamlined and the best part is that you can generate a pay stub online in minutes.

a template blue checkstub belonging to john doe

If you are wondering what does a pay stub look like then check out this article that better explains and details what is a paystub, what it looks like, and why you need to use a paystub generator today!

Who Needs A Pay Stub?

Pay stub documents are very useful in certain situations especially during tax time. Both the employer as well as employees will require pay stub documents in the career time.


Employees will need their paystub documents for various reasons. Some being, proof of income, income verification, as well as tax filing. In the event that the W2 form was late or misplaced, a paystub can be used in its place to calculate the needed data.


Employers need to keep some form a record that their employees have been paid and how much. This is essential for the human resource department. Also in the unlikely event that the employee comes back with the argument that they were not paid or suspect inaccurate net payment. It's always best practice to keep transactional business records.


Entrepreneurs, contractors, and freelancers all need to have their proof of income or paycheck stub on hand. Since this category does not usually make a steady income, it's best to have a document to record their earnings, deductions as well as the amount they need to pay come tax time.

Do I Have To Give Pay Stubs To My Employees?

Depending on the state your business operates in, a pay stub follows a specific set of rules. Some states mandate that a paystub must be printed and given to employees in hardcopy. Other states have more relaxed rules when it comes to independent contractors. Always make sure that your company is compliant and refer to the state and federal law just to be sure.

There is no federal law that requires employers to give out paystubs to their employees nevertheless, the Fair Labor Standards Act (FLSA) mandates that employers keep certain payroll records at bay. Take a look at the table below for a better understanding of whether or not your company is required to hand out paystubs based on state laws.

In today's digital world, an employee or an individual can generate paystubs online using a paystub generator.

How Can An Employee Get A Pay Stub?

There are many ways an employee can get their pay stubs online or in hard copy. Since not all salaried workers receive pay stubs from their employees, perhaps it's best to browse through the options below. Choose the option that best suits you and your company or you could always opt for using a paystub creator.

Direct deposit

Instead of sending out physical paycheck stubs or pay stubs online to your employees, you can prompt them to consider the direct deposit method. This is a convenient and easy process and the employee's pay gets deposited directly into their account. However, keep in mind that using this method will allow you and your employee to have digital proof of income as opposed to a more traditional hardcopy.

Check stub maker

Using a check stub maker or a paystub generator to create pay stubs online is the revolutionary new way for your company to create pay stub forms. It takes a few minutes to select a pay stub template, insert the employee information and your legitimate check stub maker platform creates a pay stub for you. Using a paystub creator helps ensure correct calculations and guarantee that you or your employee have proof of income on the go.

Previous employer

If your company needs to verify a certain new employer's work history you can resort to contacting the previous employer.

If your employee has just switched jobs or works several jobs at once, your company must advise them to collect their pay stubs from all employers. Going through a previous employer to get a pay stub is always a good option. However, one must understand the state laws first. Uncomplicate things and get the guide here!

Risks Of Having A Fake Paystub!

Not All Online Paystub Generator Software are Created Equal

You need to watch out because not all online check stub maker programs or pay stubs companies are legitimate. Many pay stub generators out there are counterfeit and you end up paying for a service that generates fake pay stub that is entirely useless to you and your company.

When choosing a pay stubs company always make sure to evaluate the ones available, their proposals and go with the best pay stub generator out there that works for your specific needs.

What Is The Difference Between Real And Fake Pay Stubs?

Paystubs can be photoshopped and falsified by a disgruntled employee or worse yet, generated by software that has wrong calculations. Using our paystub generator puts your company right on top with the elites as not all paystub maker platforms are the same. Our paystub creator is genuine, authentic, and user friendly. With a small fee, you can create a paystub and get on with your business with no further delays.

Fake pay stubs and pay stub generators are becoming more common. How can you identify fake from real pay stubs? That is the right question to ask.

According to recent studies, many incomes reported and pay stubs filed turned out to be fake and the government is now honing down on these individuals and organizations. Creating a fake document and sending it to the government can get you in big trouble. Listed below are some of the many serious repercussions.

  • Your Credit Line Would Be Declined
  • Your Job At The Company Could Be At Stake
  • You Could Be Charged With Fraud Or Federal Felony
  • You Could Face Serious Penalties Of Up To 1 Million Dollars
  • You Could Face Jail Time Of Up To 5 Years!

Worried yet? It’s always best to stay away from shady activity and illegitimate paystub generator platforms. In order for your business to maintain a stellar reputation, use a well trusted and reviewed paystub maker.

Do I Need A Paystub Generator?

To determine whether your company needs to standardize its operations and employ a pay stub generator, assess your situation and ponder on these to get started.

Disorganized payroll system

If your department or company as a whole is still using the paper payroll system, it's best to rethink your methods. Paper can be lost, set on fire, or even accidentally thrown out. Not to mention, paper records in this day and age are a nuisance and create unwanted amounts of work.

Unsatisfied Employees

Your Employees are complaining about inaccurate manual calculations on their pay stub documents, protesting about the late pay stub forms given to them? It's best to regroup and rethink all the manual work and employ better more efficient strategies to get things done and keep your employees happy.

Staff shortage

In small or medium-sized businesses many depend on the human resource department or the accounting team to get things done. What about some instances when a few employees leave with very short notice? This can create chaos leading to your employees getting burnt out.

All the above reasons build a solid case for your company to consider using a streamlined and efficient process to generate pay stubs

What Are Pay Stubs Useful For?

As an individual or employee, your pay stub document can help you out in various life situations Listed below are just a few instances where you will need to show your pay stub or generated stub to prove your income regardless of your position in a company.

Paystub for Loan Application

When you apply for a loan, whether it is for a company or a personal loan to buy a house or a car, the verdict will rely heavily on your pay stub information. In these instances, how much money you've made over a period of time, and how often you get paid will play a major role in whether or not they grant you the loan requested.

Paystubs for Loan Application

Paystub for Large Purchases

On a personal level, when you are about to make a large purchase, your check stub is needed so they can verify your identification and your ability to pay. If you’re on a company payroll you’ll most likely need to show a few recent pay stubs and W2 forms. If you are self-employed or an independent contractor your tax return forms could work for you or you can easily create a pay stub instantly using a pay stub generator today!

Paystub for Renting an Apartment

You found the perfect apartment or office space after months of looking. Renting in itself requires you to present a few recent check stubs as well as some other personal identification documents. It's best to ask your employer or generate pay stubs for yourself.

Paystub for Compensation and Claims

A check stub is advantageous to you in the event that an employee suffers an injury and needs to file for worker's compensation. Workers’ compensation laws are in place to protect employees. These laws vary by state. Pay stubs documents help to verify how much an employee would have been making had they not had the unfortunate accident.

Paystub for Tax Filing

In order for the company or the individual to properly file their tax return documents for the year and determine the taxes paid, they need to have the required documents in place. That refers mainly to all the necessary paycheck stubs.

Always make sure that you are aware and compliant with the current tax laws. Reasonably you could also use a paystub generator to help you out. It only takes a few minutes.

Some other useful use cases of pay stubs to be used as proof of income are as follows.

  • Paystub for Self Employed/Freelancers
  • Paystub for Small Businesses
  • Paystub for Buying a House/Mortgage
  • Paystub for Drivers & Dispatchers
  • Paystub for Independent Contractors
  • Paystub for Disability
  • Paystub for Visa Application
Paystub for Tax Filing

Payroll Deductions Explained On An Employee Pay Stub

There are many abbreviation codes found on a payroll stub that are not easy to comprehend on your own. The company may not have exact guidelines on how to decode a pay stub document. Understanding a paycheck stub is a way to double check your work, if you've done the calculations correctly or if something is missing.

We all know that tax filing time can be stressful to both employers and employees. The endless paperwork and data verification can be overwhelming. The least you could have are accurate pay stubs to have, save, and understand.

YTD is just one of the many perplexing abbreviations on an employee pay stub. Listed below are some of the common deduction codes found on your pay stub to help you or your employee make sense of the paycheck stub

  • FED TAX - Federal Income Tax Withheld
  • STATE TX - State Income Tax Withheld
  • MEDICARE - Federal Medicare Withheld
  • ERA - Educational Retirement Act Contributions
  • FICA - Employees Portion Of Paid Social Security

You can get the full guide to pay stub deduction codes so you can decipher an employee paystub in minutes. It can surely save a lot of time for your company.

Can Paystubs Be Used As Proof Of Income?

Pay Stubs are one of the most commonly used documents to show proof of wages or salary whether you are an employer or employee. Having two or three previous paycheck stubs can always come in handy for you.

There are of course other ways to prove your ability to make payments for instance show a bank statement or your tax return documents. The best way is to have online pay stub forms ready to be used at any time. If, in the case, that the IRS conducts a surprise audit for you or your company then you have the necessary paycheck stubs and you are ready!

Company Data Security

Companies have a ton of data that must be well stored. Employee information and restricted files are at risk of being stolen or destroyed if not well kept. Always make it a habit to safeguard company information and important documents. Using a paystub maker can remove half of these worries for you.

Even if your company creates pay stubs online, make sure to backup all necessary documents. Don’t forget to safely shred documents that you want to dispose of especially ones that contain social security taxes and numbers. This prevents the possibility of fraud, scams, and identity theft.

How Do Small & Medium Sized Businesses Manage The Payroll Of Employees?

Most small and medium sized businesses struggle with time management to juggle several important tasks daily. SME employees usually wear a lot of hats to get things done. Some of the many things they need to worry about include;

  • Attracting New Business
  • Retaining Customers
  • Maintaining A Cash Flow & Profitability
  • Processing & Record Keeping Data

The Fair Labor Standards Act states a set of guidelines for companies to document payroll including tips on how to safe keep them. The IRS however has slightly more rigorous standards to retain the necessary information for a period of four years.

Payroll records take up a lot of employees’ time. Filling in the information, printing them and sending them out to the concerned individuals. That time could be better spent elsewhere doing things that generate revenue for the company. A lot of the traditional record keeping methods have become outdated and replaced by digital and more practical processes such as the check stub maker.

As SMEs struggle to survive and grow, the paystub generator can help by offering a paystub portal that is tailored to suit their needs. With the check stub maker, you can send your employees their paycheck stubs while both keeping digital copies. Since you have the ability to create pay stubs online, you can efficiently use your time wiser. Find out more about why a paystub portal is a growing business’ best friend.

What Are The Benefits Of Using Electronic Pay Stubs For Your Business?

Standardizing and moving your workflow towards a digitized scene is probably the best thing you can do for your business. Creating paystubs online can help save employees’ time as well as reduce storage of endless papers, files and folders.

A few things to keep in mind if you’ve made the decision to move to a more digital and streamlined process. Using a paystub maker to create check stubs is excellent but do make sure you comply with your state rules and regulations. You need to keep in mind that

  • Not All States Require You To Print Out Pay Stubs For Your Employees
  • Some States Are Not rooting for the electronic stub

Success Strategies For Your Business Using the Payroll Pay Stub

Using a paystub generator to create electronic paystub forms is the best solution for your growing business. Before you take that leap, be mindful of the legal troubles that you need to avoid with electronic paystubs.

Otherwise, it's safe to congratulate you and your business on taking another leap towards success. Creating pay stubs using pay stub template forms in a pay stub generator payroll software allows your team to focus their efforts and time on performing other revenue generating duties.

Using a paystub maker gives you the gift of time as the software does automatic calculation so you have one less thing to stress about.

ThePayStubs prides itself in its impeccable customer service. Be sure to fill in our contact form if you have any questions or if you or your company get stuck with any technical issues. Our support team will swiftly resolve it for you.

money back guarantee
100% Security
Satisfaction Guaranteed
Gold stars

Great Service

First time creating a stub. Customer support was AMAZING. I had a few self-induced issues and customer support was there from start to end.

Brandon Wilson

Brett Hello! Don't hesitate to reach out if you have any questions. I'm just a message away!

We respond immediately

Welcome to our chat support! Glad to have you. Please fill out the form for personalized assistance, and we'll be with you right away.
Start the chat