Who Is Classified As A 1099 Employee?
Have independent contractors employed by your business? You're not alone. Recent data suggest that freelancers and independent contractors make up 34% of the American workforce. If you have these vendors on staff, you must understand the different tax forms and requirements these individuals have.
Keep reading to learn about 1099 employee classification and who on your team needs to get these tax forms.
Consider The Total Payment
The IRS requires that anyone who received more than $600 in an annual year needs a 1099 form. Make sure that you have meticulous documentation and calculation, especially if you aren't sure if the contractor met that quota over the year.
Understand The Corporation
This is where things can get confusing, but we're here to straighten it out for you. If the individual is a sole proprietor, partnership or LLC, he is considered a 1099 employee and needs a form. On the other hand, S corporations or LLCs taxed as S or C corporations do not require a 1099.
As mentioned, you don't need to send a 1099 to vendors operating as S or C-Corporations. The only exception to this is if you've contracted a lawyer. All lawyers need 1099 forms, even if they're incorporated. You also don't need to provide a 1099 for merchandise, freight, or storage sellers.
Finally, you don't need to send a 1099 for payments of rent to or through property managers or real estate agents.
Use a W-9
Sometimes, you cannot locate all the necessary information to generate and issue a 1099. Smart business owners often request independent contractors to fill out a W-9 form before rendering any payment. This form provides you with all the necessary contact and mailing information, and it also provides you with the status of their corporation type.
When In Doubt, File
The IRS won't penalize you for filing a form if it turns out that you don't need one. With that said, they definitely can penalize you if you don't fill one out but were supposed to. Remember, the deadline for sending an employee a 1099 is February 1 each year. That's the same deadline for sending out W-2 forms.
The penalty for missing the deadline can range from $30-$100 per each form and maximum fines can set you back up to $500,000 per year!
The 1099 Employee: Final Thoughts
All business owners have an inherent responsibility to make sure that everyone is getting their appropriate tax forms. If you neglect this duty, be prepared for the wrath of the IRS! Ready to get started on preparing your 1099 forms? Check out our 1099 generator today. It's thorough, advanced, and will take you less than 2 minutes to complete! In addition, you can generate your own paystubs with our professional paystub generator.