Microsoft Paystub: How to Access & Download Yours (2026)

By James Wilson

Jun. 12, 2026

Whether you're a full-time Microsoft employee or a contractor who needs to create your own paystub as income documentation, your microsoft paystub is one of your most important financial records. This guide covers how to access your Workday pay stub records, download PDFs, retrieve historical stubs after leaving, and create professional proof-of-income documents for mortgage applications, apartment rentals, or income verification.

Key Takeaways

Microsoft employees access paystubs via Workday at login.microsoftonline.com.
Pay stubs are issued bi-weekly as downloadable PDFs. No paper statements.
Former employees can access Workday for approximately 90 days after separation.
Microsoft pay stubs include ESPP and 401(k) entries specific to tech employment.
Contractors can generate professional paystubs using an online paystub generator.

Table Of Contents

What Is a Microsoft Paystub?
How to Get Your Microsoft Paystub Online
Microsoft Employee Paystub Access for Former Employees
What's On Your Microsoft Pay Stub?
Creating a Microsoft Paystub with a Generator
Troubleshooting Microsoft Pay Stub Login Issues

What Is a Microsoft Paystub?

It's a bi-weekly earnings record generated through Microsoft's Workday HR system. Each stub is accessible at login.microsoftonline.com under the "Pay" section and available as a downloadable PDF 24 to 48 hours after processing. Microsoft does not issue paper statements; all pay records are digital.

Keeping organized pay stub records throughout the year also makes it easier to read your W-2 accurately when it arrives in January 2027 for the 2026 tax year.

How to Get Your Microsoft Paystub Online

Knowing how to get microsoft paystub access is straightforward once you're set up in Workday. Log in at login.microsoftonline.com, click the Workday tile, and navigate to Pay > Pay Stubs to see all pay periods listed by end date. Select a period and click the download arrow to save the stub as a PDF. You can also view your microsoft pay stub online directly in the browser without downloading.

Here's the step-by-step breakdown:

Step 1, Log In to the Microsoft Employee Portal

Go to login.microsoftonline.com and sign in with your corporate Microsoft credentials. Click the Workday tile on your dashboard. New employees are enrolled in Workday during onboarding; contact your HR partner or IT helpdesk if you cannot locate the tile.

Step 2, Navigate to Your Pay Section

From the Workday homepage, click Pay in the top navigation bar, then click Pay Stubs. A list of all pay periods sorted by end date will appear.

Step 3, View, Download, or Print Your Paystub

Click any pay period to open the stub. Options include:

Download as a PDF to your device
Print directly from the browser
Save to cloud storage (OneDrive, Google Drive) for records

Pro tip: Save the last 2 to 3 months of stubs before applying for a mortgage; lenders typically require that range. See also how to get a pay stub from direct deposit for related guidance.

Microsoft Employee Paystub Access for Former Employees

If you've recently left the company, your Workday access remains available for approximately 90 days after your last day of employment. Log into Workday at login.microsoftonline.com with your former corporate email and navigate to Pay > Pay Stubs to download any historical records.

After 90 days: Your account is deactivated and stubs are no longer available online. Contact HR Direct with your Employee ID and the pay periods needed; requests are processed within 5 to 7 business days. For W-2 retrieval after account deactivation, HR Direct can deliver via the ADP W-2 Portal or mail a copy to your last address on file.

What's On Your Microsoft Pay Stub?

A microsoft pay stub online lists a complete earnings breakdown for each pay period:

Gross Pay: Base salary (÷26 for bi-weekly pay) plus bonuses or overtime
Federal Income Tax (FIT): Calculated from your W-4 withholding allowances; see our FIT taxable wages guide for a detailed example
State Income Tax: Varies by state (Washington state employees pay $0 state income tax)
FICA Social Security: 6.2% of gross pay up to the $184,500 2026 annual wage base
FICA Medicare: 1.45% of gross pay (+0.9% Additional Medicare Tax above $200,000)
401(k) Contributions: Your pre-tax election, plus Microsoft's 50% match on the first 6% of eligible pay
ESPP Deduction: Bi-weekly contributions up to 15% of gross pay
Net Pay: The amount deposited to your bank account

YTD totals appear on the right side of every stub, which is useful for tracking your 2026 401(k) limit ($24,500) and FICA wage base progress. Our full payroll codes guide covers common paystub abbreviations in detail.

Creating a Microsoft Paystub with a Generator

Many people who work with Microsoft, specifically contractors, vendors, and staffing agency employees, receive a 1099-NEC rather than a traditional W-2 paystub. If you need professional income documentation for a rental application, mortgage, or loan, a microsoft paystub generator lets you create a pay stub that reflects your consulting contract details.

Enter your employer name (the company you contract through), your consulting rate, hours worked, and applicable deductions. The result is a formatted PDF you can submit to landlords or lenders in minutes. ThePayStubs.com makes the process quick and straightforward; stubs are ready in under 2 minutes. For more context, see should independent contractors receive a pay stub?

Can't log in / forgotten password: Reset at account.live.com/password/reset or contact your IT helpdesk.
Stub not appearing: New stubs are available 24 to 48 hours after the pay date. Contact your Payroll department through the Microsoft HR portal if the stub is still missing.
PDF won't open: Update Adobe Acrobat Reader or open the PDF in your browser's built-in viewer (Chrome, Edge).
Account deactivated (former employee): Contact HR Direct with your Employee ID# and the pay periods needed.
Two-factor authentication issues: Re-register your authenticator at mysignins.Microsoft.com.

Conclusion

Your microsoft paystub is more than just proof of income; it's a complete financial record for each pay period. Current employees access stubs via Workday at login.microsoftonline.com; former employees have 90 days before needing to contact HR Direct. Contractors and vendors can generate professional income documentation in under 2 minutes. Moved on from Microsoft? Here's how to get a pay stub from any employer.

Whether you need employer-issued records or want to build your own, professional pay stub templates at ThePayStubs.com make it straightforward to create accurate, employment-standard documents fast.

1. Enter Your Information
2. Select Your Favorite Theme
3. Download Your Stub!

Create A PayStub Now!

Frequently Asked Questions

Log in at login.microsoftonline.com with your corporate Microsoft email and password. Open Workday, navigate to **Pay > Pay Stubs**, and select the pay period you need. New pay stub records are posted 24 to 48 hours after each bi-weekly pay date. Download the stub as a PDF directly from the portal.

Microsoft uses **Workday** as its primary payroll and HR system. Employees access it at login.microsoftonline.com. Click **Pay**, select a pay period, and click **View Stub** to view or download a PDF copy.

Yes, for approximately 90 days after your last day. Log in to Workday at login.microsoftonline.com with your former credentials and navigate to **Pay > Pay Stubs**. After 90 days, contact HR Direct with your Employee ID and requested pay periods.

Your microsoft pay stub includes: federal and state income tax withholdings; FICA taxes (6.2% Social Security + 1.45% Medicare); health, dental, and vision premiums; 401(k) employee contributions and Microsoft's 50% employer match; and ESPP bi-weekly deductions.

Absolutely. If you receive a 1099-NEC instead of a W-2, an online paystub generator lets you produce professional income documentation. Enter your employer, consulting rate, and hours worked; the tool generates a formatted PDF for rental applications, loans, or any income verification within minutes.

Create Your Paystub in 2 minutes